Reading Time: 4 minutes

Warming Up an Email Domain – Expectations vs Reality

The concept of “warming up” an email domain has become an important part of the email marketing profession. The process involves gradually establishing a positive reputation for a new or inactive domain to ensure successful email deliverability for all your campaigns. While many marketers have high expectations for warming up an email domain, reality often presents a different set of challenges. In this blog post, we will explore the expectations and realities of warming up an email domain. 


Instant deliverability and success

One of the common misconceptions is that warming up an email domain will immediately improve deliverability rates. The reality is that domain warm-up is a gradual process that requires time and effort, email service providers (ESPs) and internet service providers (ISPs) closely monitor new domain behaviours assessing factors such as email volume, engagement rates, and spam complaints before granting the domain a positive reputation. It’s essential to understand that building a positive reputation takes consistent and strategic efforts over a period of time.


High email volume from the start

Some marketers anticipate sending a high volume of emails as soon as they warm up their email domain. However, starting with a sudden surge in email volume can raise red flags for ESPs and ISPs, leading to poor deliverability, instead, it’s advisable to gradually increase the volume over time. Start with a small number of emails and gradually scale up while monitoring metrics like open rates, click-through rates, and spam complaints. A gradual increase helps establish a healthy sending pattern and improves the chances of a successful warm-up process. Click here to read our blog on The Importance Of Domain Health.


Avoid engagement-based filters

Many marketers believe that simply warming up an email domain will automatically bypass the engagement-based filters used by ESPs and ISPs, while warming up can positively influence email deliverability, engagement metrics remain crucial! ISPs consider factors such as open rates, click-through rates, and user interactions to determine the relevancy and value of your emails. It’s a must to focus on building engaging content, using personalised subject lines, and providing value to your recipients, which leads to an increase in active subscriber engagement ultimately improving inbox placement rates.


No More Spam Folder Placement

Warming up an email domain does not guarantee your emails will never end up in the spam folder. Deliverability depends on multiple factors, including the reputation of your domain and IP address, email authentication protocols (like SPF, DKIM, and DMARC), and the quality of your content. While a well-warmed domain can significantly reduce the chances of being marked as spam, it’s crucial to maintain best practices, adhere to anti-spam regulations, and regularly monitor your email deliverability to ensure ongoing success.


Wrap Up

Warming up an email domain is crucial to establishing a positive reputation and improving email deliverability. However, it’s essential to have realistic expectations and understand the challenges involved, as realistically as we mentioned before this is not an instant fix and warming up and email domain requires time and patience. 

To achieve a successful domain warm-up, marketers should focus on gradually increasing email volume, monitoring engagement metrics, and consistently delivering valuable content to subscribers. Remember that warming up an email domain requires patience, ongoing optimization, and a deep understanding of email deliverability.

If you’d rather leave this to the professionals then let us cover all this for you. At Inboxx we provide bespoke direct email marketing solutions for businesses, getting you noticed by the people that matter and boosting your revenue, click here if you’d like to find out more!